5-minute setup
We work from what's already on your website. You confirm a few details and that's it.
A done-for-you WhatsApp assistant for gyms
Whatsapp Chatbot for Gyms. Stop losing leads to slow replies
Kai replies to your gym's WhatsApp within seconds, at any hour, and takes each person from their first question to a booked trial. We set it up from your website and our team does the heavy lifting of tuning it, so it becomes your best sales agent, without you ever having to touch it.
About five minutes of your time to set up Hands over to a coach when it should Built in Singapore
Northside BJJWhatsApp ยท Kai assistant
An illustrative conversation. It plays on its own, and you can replay it anytime.
Minimum 5 booked trials.
Done for you.
Five trials in month one, or it's free
If Kai hasn't booked you at least five trial sessions by the end of your first month, you don't pay for that month.*
Set up and tuned by us
We build it from your website, connect your WhatsApp, and tune it every week against the real conversations that came in.
Changes within a day
A new timetable, a new promo, a reply you'd word differently. Message us and it's done within a day, with nothing for you to learn.
Your best enquiries arrive when nobody can answer.
Most people look for a gym after work, on the sofa, late at night or on a Saturday morning. Some message while your coaches are mid-class with their phones in a locker. By the time someone replies the next afternoon, they've often booked somewhere else.
Your front desk, 8am to 9pm The other eleven hours, answered by Kai
- 11:40pm on a Tuesday. Someone asks whether Muay Thai is okay for a complete beginner. Kai says yes, explains what a first class looks like, and offers them Thursday's beginner session.
- 9:15am on a Saturday. "How much for a month?" Kai sends your price list exactly as you set it, along with the link to book a trial.
- 7:30pm, mid-class. "Where do I park?" Answered while the coach is still holding pads.
About five minutes from you. We do the rest.
Everything Kai needs to know is already written on your website, so that's where we start.
-
01
Send us your website
Kai reads your timetable, prices, classes and FAQs, and only ever answers from what's there.
-
02
We build it to sound like you
Our team sets the tone, tests the replies against the kinds of questions your gym actually gets, and connects your WhatsApp. You read through it, approve it, and it goes live. It's that simple.
-
03
We keep improving it
Every week we go through what came in and tune Kai against it. Whenever the bot says something in a way you are not satisifed with or a change in information, our team helps you tune it right away, not wait till the next month
Built to book trials, not just an FAQ.
Most chatbots are built to answer questions. Kai is built to do what a good front desk person does: answer the question, suggest the right class, and get the person booked in. It also knows when to stop and hand over to a coach.
Optimised for trial bookings
Every reply moves the conversation somewhere: the class that suits them, the booking link, and a gentle follow-up if they go quiet.
Human handover
Injuries, medical questions, anything you haven't told it about. Kai stops, tells the person a coach will follow up, and flags the thread for you. You can also hand any conversation to a person with one tap.
Tuning on demand
A new promo, a new timetable, a new coach. Message us and it's changed within a day.
Answers your FAQs
Prices, timetables, what to bring, where to park. In your words, not a script's.
Monthly analytics, walked through with you
Each month we go through what people asked, where they dropped off and how many booked, then change whatever needs changing.
Integrated class bookings Coming soon
Kai will book the trial straight into your class schedule without leaving the chat. Free for every gym on the platform.
Done for you, without paying agency prices.
You could build a bot yourself, hire a chatbot shop, or commission a custom one. Here's how each option compares.
| What you're comparing | Build it yourselfFlow-builder platforms | Chatbot shopsSet up once, tuned monthly | Custom vendorsBespoke build | Kai DojoDone for you, gyms only |
|---|---|---|---|---|
| Who builds it | You, in a flow builder | They do, from a template | They do, from scratch | We do, from your website |
| Your time to launch | Evenings, for weeks | A few weeks | Months | About five minutes |
| When it answers wrongly | You fix the flow yourself | Wait for the monthly review | Raise a change request | Tell us, and it's fixed within a day |
| Tuning | No | Monthly | Billed per change | Weekly, and whenever you ask |
| Built for gym trial bookings | No | General purpose | Only if you specify it | Yes |
| Hands over to a person | Only if you build it | Yes | Yes | Yes |
| Monthly results review | No | Sometimes | No | Yes |
| Results guarantee | No | No | No | Five trials in month one, or it's free |
| What it costs | S$80 to S$200 a month, plus your evenings | A setup fee, then monthly | S$3,000 and up, before any changes | One flat monthly fee, no setup fee |
Swipe sideways to see every column.
What gym owners tell us after the first month.
I like not having to touch the chatbot at all. Last time I tried to build my own with flows. Now I just tell the Kai Dojo team and they settle the fixes for me within a day.
First month in and I've seen a much higher response rate because of how fast it replies, compared to when I was doing it myself.
This is the first chatbot I've used that doesn't sound annoying.
Amazing team. They adapt to what we need and keep checking in on how the bot is doing.
- Built and supported in Singapore
- Conversations stored in Singapore
- Works to PDPA obligations
- Official WhatsApp Business Platform
- Your chats never train anyone's AI
What gym owners ask us first.
How does the five-trial guarantee work?
A trial counts when someone who first messaged your gym on WhatsApp goes on to book a trial session during your first full calendar month with Kai live. If that number comes in under five, we refund the month. There's no form to fill in and nothing to argue about.
The only condition is that your number actually receives enquiries. If fewer than 20 new people message in the month, the guarantee moves to the following month instead.
Why only ten gyms a quarter?
Because every gym gets weekly tuning from a person on our team rather than a ticket queue, and ten a quarter is what we can onboard and look after properly. Once a quarter's slots are taken, you go on the list for the next one.
What happens when it gets something wrong?
We put guardrails around what Kai is allowed to answer, and when a question falls outside them it doesn't guess. It tells the person a coach will follow up and flags the question for you. So the worst case is someone waiting until the morning, rather than a wrong answer going out in your gym's name. And if you'd have worded a reply differently, tell us and we'll change it within a day.
Is this replacing my front desk?
No. Kai covers the eleven hours a day when nobody is on the desk, and the moments during the day when your coaches are teaching. You can hand any conversation to a person, or switch Kai off altogether, whenever you like.
Do I need a new WhatsApp number?
Usually we set Kai up on a dedicated number for your gym, so your existing chats stay exactly as they are. Connecting your current number is possible too, and we'll explain on the call what that involves for your account.
Where does my data go? Will it train someone else's AI?
Conversations are stored in Singapore. Replies are generated by Anthropic's Claude models on business tiers set up so that your conversations are never used to train anybody's model, and every gym is kept separate from every other one. We're based here and work to the same PDPA obligations you do. The Privacy Policy names each provider and what it sees.
What does it cost?
One flat monthly fee with no setup fee, and your first month is covered by the guarantee above. Message us and you'll get a straight number rather than a quote process.
Stop losing trials to whoever replied first.
We onboard 10 gyms every quarter. Get yours in while there are still slots for Q4. Send us your website and we'll show you Kai answering as your gym before you decide anything.